Awards and Grants in Workday
Once SPA receives the fully executed agreement from OSP, the award will be set up in Workday, the financial system of record. All award numbers begin with AWD-XXXXXX (legacy converted awards AWDC-XXXXXX) and are automatically assigned in Workday.
Each sponsored program award number will have an award line and a corresponding grant worktag that is associated with that award line. A grant worktag will be in the format of GR-XXXXXXXX.
An award may have multiple grant lines i.e., a separate grant line for each year of funding, cost sharing, subrecipients, etc. Grant names may also contain one or more of the following after the campus abbreviation:
- CS – indicates cost sharing grant (see Cost Sharing section B.12)
- Sub-k – indicates subrecipient grant (see Subrecipient section B.9)
Other abbreviations found in grant names:
- MC-DNU – indicates multi-company grant where award has already been established and grant cannot be attached; all expenditures must be moved off
- T1 – indicates the grant is tentative and is not attached to an award
Award to Grant relationship in Workday
Workday notifications are sent for the initial setup of an award and award amendment events to the following grant related roles:
- Cost Center Manager
- Cost Center Sponsored Program Manager
- PI
- Co-PI